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intellectual property investment funds litigation & dispute resolution private clients real estate regulatory tax our heritage our achievements international approach deacons cares working with us management structure news events publications success stories deacons wins intellectual property firm of the year at the alb hong kong law awards we are delighted to announce that deacons won intellectual property law firm of the year 2016 at the 15th annual macallan asian legal business alb learn more deacons advises the wharf on the hk 9.5 billion sale of its telecoms unit to two private equity firms deacons advises on the largest m & a deal in hong kong s telecoms industry for the last two years . learn more four months to go shenzhen hong kong stock connect the securities and futures commission and the china securities regulatory commission announced the approval of the eagerly awaited learn more deacons commands immense respect as one of hong kong s most prestigious independent full service firms . winner of the chambers & partners hong kong firm of the year 2016 learn more hong kong s own world class law firm news & insights deacons wins patents firm of the year at the asia ip awards 13 october 2016 we are delighted to announce the intellectual property group recently won patents firm of the year in hong kong at the 7th annual asia ip awards . catherine learn more what to consider when drafting effective arbitration clauses 12 october 2016 k.k. cheung construction partner recently contributed an article to asian business law journal on effective arbitration clauses . it focused on the impact learn more view all publications competition snapshot october 2016 12 october 2016 sfc compliance and licensing hints 20 september 2016 view all people search search by name search by service area allacquisition financeanti money launderingauthorised funds & productsbanking & financebanking litigationbanking regulationbribery fraud & corruptionbusiness and corporate tax 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world class law firm come and explore the exciting opportunities that we offer . learn more quick links personal information collection statement personal information collection statement personal information collection statement for clients 1 it is often necessary for individual clients or where clients are businesses incorporated or otherwise their individual representatives including without limitation directors other officers employees and staff members of client businesses in this statement these individual representatives will for the sake of brevity also be referred to generally as clients and in paragraph 4.7 b below as representatives to supply deacons with data about themselves in connection with deacons provision of legal advice and services to those clients . these data may include copies and other details of identity documents proof of address other contact details and proof of authority to instruct deacons . 2 failure to supply such data may result in deacons being unable to provide clients with the legal services or generally to give clients the legal advice requested . 3 it is also the case that deacons collects data from clients in the ordinary course of the client solicitor relationship on an ongoing basis . 4 the purposes for which personal data relating to a client may be used are as follows obligatory purposes a client does not want deacons to use his personal data for any of the purposes listed in paragraphs 4.1 to 4.6 below inclusive deacons will not be able to provide the legal services or give the legal advice requested all kinds of personal data about a client will be used for 4.1 the provision of legal advice and services to the client in accordance with the instructions of the client and as deacons may otherwise deem appropriate or necessary ; 4.2 designing legal services or related products for clients use ; 4.3 collection of outstanding fees from clients ; 4.4 meeting the requirements to conduct client identification and verification and to make disclosure under the requirements of any law guideline code of practice or practice direction binding on or applicable to deacons or any of its branches or associated firms or offices including but not limited to any such law guideline code or practice direction relating to anti money laundering and anti terrorism ; 4.5 purposes specifically provided for in any particular service offered by deacons ; 4.6 purposes directly related to any of the above ; the client s name and contact details including but not limited to office address telephone number and email address provided by the client to deacons will be used for 4.7 marketing deacons own legal services and or related products . if a client does not want deacons to use his personal data for the purposes mentioned in paragraph 4.7 above he may write to or email the officer named at the end of this statement indicating his decision and or return a copy of this statement to that officer . important notes about deacons marketing 4.7.1 deacons may continue to use personal data of clients for its marketing purposes after 1 april 2013 without their express consent if prior to 1 april 2013 it had i sent them a copy of its personal information collection statement and ii used their personal data for marketing purposes without objection . however these clients still have the right at any time to send a notice to deacons requesting deacons to cease using their personal data for these purposes and deacons will honour such requests promptly . 4.7.2 all marketing in relation to deacons legal services and related products to representatives is sent to them in their official capacity as representatives of the client business for whom they work or represent and not in their individual capacity . 5 data held by deacons relating to a client will generally be kept confidential but deacons may provide such information for the above purposes to 5.1 any other branch or associated firm or office of deacons ; 5.2 a government agency such as the hong kong police the hong kong customs and excise service the hong kong immigration service and the independent commission against corruption if deacons knows or suspects that any person is engaged in drug trafficking terrorism or any other serious crime or handling the proceeds of crime or that any property constitutes terrorist property ; in this case the obligation to report to the authorities may override deacons confidentiality obligations ; 5.3 any other legal practitioner including without limitation solicitors barristers and foreign lawyers accountant or other financial or professional adviser representing the client in connection with those legal services and advice being provided to the client by deacons ; 5.4 to the extent deacons in its absolute discretion considers prudent other solicitors barristers accountants other legal practitioners and other professionals representing other persons involved in matters or dealings in respect of which the client has requested deacons legal services and advice ; 5.5 any financial institution business or professional firm with which the client has or proposes to have dealings related to the legal services or advice being provided to the client by deacons ; 5.6 any actual or proposed assignee of deacons or transferee of deacons rights in respect of the client or any firm of solicitors or other law firm which takes over or is negotiating the take over of the business of deacons or into which deacons is merged ; 5.7 if a client is ever in default of payment of legal fees to deacons or otherwise debt collection agencies ; 5.8 to third party service providers which provide administrative technology marketing or other services to deacons in relation to its business operations . deacons will not transfer data relating to a client to a third person for that person s marketing activities . 6 under and in accordance with the terms of the personal data privacy ordinance pdpo and guidelines issued pursuant thereto any individual may 6.1 check whether deacons holds data about him her and may request access to such data ; 6.2 request deacons to correct any data relating to him her which are inaccurate ; 6.3 request deacons to specify its policies and practices in relation to data and to be informed of the kind of personal data held by deacons ; 6.4 request deacons to cease using his her personal data for its marketing purposes . 7 in accordance with the terms of the pdpo deacons has the right to charge a reasonable fee for the processing of any data access request . 8 requests 8.1 for access to data or correction of data ; 8.2 for information regarding policies and practices and kinds of data held are to be addressed in writing to mr. andrew keith chief operating officer deacons 5th floor alexandra house central hong kong email andrew.keith deacons.com.hk 9 nothing in this statement shall limit the rights of clients under the pdpo . for staff 1 for people intending on applying for jobs within deacons you should aware that it is necessary for staff members data subjects to supply the firm with data about themselves and sometimes also their family members from time to time in connection with their employment . 2 failure to supply such data will result in the firm being unable to operate its practice properly and may affect a data subject s employment prospects with the firm and even result in dismissal . 3 the purposes for which data relating to data subjects are to be used are as follows 3.1 identification and determination of eligibility for employment in hong kong generally and qualifications relevant to data subject s employment with the firm in particular ; 3.2 assessing work performance attendance and disciplinary record ; 3.3 reviewing salaries bonuses and other benefits ; 3.4 consideration